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Employee Onboarding

Employee Onboarding

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Expedited Transition to Your Workforce

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To arrange a quick transition from candidate to employee, an organized, communicative and thorough onboarding process is required. TPG HR Services USA is equipped to comprehensively manage your employee onboarding with our proprietary software, ensuring your employees are better and more quickly prepared for their first day of work.

We Provide a Full Range of Onboarding Services

  • Document and paperwork processing
  • Development and distribution of orientation materials (handbooks, benefit materials, etc.)
  • Background and drug-testing
  • Communication and correspondence with new hires
  • Tax document administration
  • Retirement benefits assistance
  • Distribution of health plan information

Using state-of-the-art technology, our onboarding team is in consistent communication with employees through each stage of the onboarding process. This ensures that candidates follow all proper steps to start working. Online and paper onboarding services are available.

Dangers of Mismanaged Onboarding

A lot of productivity can also be lost during a disorganized onboarding process, particularly for short-staffed organizations with an immediate need for personnel. Many important compliance issues can also be overlooked, leaving your company open to significant legal exposure. Rather than spend your time playing catch-up, why not rely on our onboarding experts to guide qualified candidates to your ranks?

4 Tips for Successful Employee Onboarding

1. Arrange a Warm Welcome
From the moment your new employee accepts the job you can start making a good first impression. In addition to providing new hires with a clearly written and detailed employee handbook, consider what other sorts of materials might be helpful to include for a new employee. Even things like notes on restaurants in the area or local events might be greatly appreciated by new hires, particularly if they are new to the area as well. These kinds of little welcoming touches help new employees feel valued and appreciated from the moment they start working for your organization. You should also announce the arrival of the new hire to your current staff before he or she begins working so that other employees can give them a personal welcome to the company.

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2. Assign a Mentor
Another personal touch that can go a long way toward welcoming a new hire to your organization and making them feel a part of your team is assigning them a mentor. A mentor can show the new hire the ropes, acclimate him or her with the company culture and reinforce expectations about their position. Having a mentor through the first few weeks or months in a new position also gives new employees a friendly sounding board if they have any questions or concerns about the company that they might be hesitant to ask of their superiors or company leadership. This can be a great way to avoid any misunderstandings that could later result in larger issues down the line. Assigning a mentor is also a concrete way you can demonstrate how much the organization values the new hire’s contributions to the team.

3. Don't Rush the Process
Patience is important when designing and executing an effective onboarding program. You never want to overwhelm your new employee with too much information too quickly – or take off the metaphorical “training wheels” before they are ready.  You always need to focus on the ideal long-term goal, bringing a new employee onboard your team for the “long haul” and setting them up to be as productive a member of your team as possible. Recruitment is often a time-consuming and costly process, making it all the more important to ensure that new hires have the best possible chance to succeed in their new position. As much as you want your new employees to start working at their duties “full-speed” as soon as they can, you don’t want to impede their long-term potential by rushing the onboarding process.

4. Set Performance Goals and Targets
Unclear or ambiguous expectations help no one, particularly someone just starting out in a new position. One critical part of the onboarding process is to give the new hire some concrete goals that they can meet in the coming weeks and months. This gives them something to shoot for and gives them a clear sense of the expectations for their performance in their new position. By establishing specific targets for them to achieve by specific dates, you also give them a personal means by which to gauge their progress in their new role. This can be an invaluable confidence-building tool during a period when it is only natural for them to feel uncertain or unsure of themselves.

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How Effective Employee Onboarding Strengthens Teamwork

Effective employee onboarding not only checks all your compliance boxes and gets your employees working quickly, but also makes sure your new employees are fully integrated into your workplace culture and values. This ensures that new employees smoothly integrate into your existing teams, understanding the expectations for their individual role and how they fit into “the bigger picture” at your organization. Let’s face it; almost no position operates in a vacuum without interacting with other employees on critical projects or tasks. Every employee needs to be able to work well with their co-workers in order to produce the best results. TPG HR Services onboarding process is individually designed for your company’s unique mission and culture. We will help your new employees rapidly acclimate to your company’s work environment, enabling them to better mesh with their fellow employees. This kind of values-driven onboarding experience will ensure that all of your employees – new and old – will be “on the same page” and driving your business in the same direction: toward success.

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